WIDA HR Coordinator

School of Education, University of Wisconsin-Madison

United States Remote

Full time

$19.23+ (hourly)

People Operations / Entry level


Aug 30

Job Summary:

The HR Coordinator position is located within the Administration & Operations department and will report to the Assistant Director of Human Resources. This position will join a team of three HR Specialists and provide logistical and operational support to the HR team. In this role, the HR Coordinator will be responsible for supporting the recruitment and hiring of staff and student employees. This includes creating student job postings, supporting hiring managers, managing interview materials and documents, scheduling interviews, submitting extension requests, and providing other support throughout the hiring process. In addition, this position will support the onboarding of newly hired employees, which includes planning with hiring managers, creating onboarding plans, and serving as a guide for new employees throughout their onboarding experience. Finally, the HR Coordinator will manage the staff professional development funding request process. While this position will handle many logistical and transactional tasks, providing excellent customer service to our staff and our candidates will be the core of the role.

Working fully remote is an option for this position within the United States (working remotely internationally is not an option). Requests to work remotely would need to be reviewed based on the UW and School of Education (SoE) remote work policies and go through the SoE implementation process. To learn more about these policies, visit https://businessoffice.education.wisc.edu/human-resources/remote-work/.

WIDA is committed to challenging linguistic discrimination, cultural biases, and racism in education. WIDA values linguistic and cultural diversity both as an end and a means for success in the field of education. As such, we strongly encourage applications from a diverse pool of candidates who champion social justice as a core value.


  • Creates and maintains human resources (HR) records, coordinates logistics for one or many HR functions, disseminates HR communications, and processes various HR specific transactions to ensure compliance with established rules and regulations
  • 10% Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations
  • 20% Enters, reviews, and processes HR transactions according to established policies and procedures
  • 40% Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities
  • 15% Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities
  • 10% Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing
  • 5% Manages the dissemination of HR related communications to various audiences under the direction of leadership

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education: Requires Associate's Degree


  • Minimum 1 year of experience working in human resources or similar administrative support role. Two years of experience is preferred.
  • Demonstrated ability to manage tasks with competing priorities to meet deadlines.
  • Exceptional communication (written and verbal) and customer service skills.
  • Strong organizational skills and attention to detail.
  • Ability to work both independently and collaboratively.
  • Ability to use MS Office and online collaboration tools (such as OneDrive, MS Teams, and Zoom).
  • Ability to handle data with confidentiality.
  • A flexible and adaptable approach to work and a willingness to learn.
  • A value of promoting and fostering diversity, equity, and inclusion.
  • A willingness to engage in and deepen knowledge of WIDA's Social Justice value.
  • Multilingual or bilingual candidates are encouraged to apply.

Work Schedule:

40 hours per week, Monday through Friday. WIDA Core hours: 9 a.m. - 3 p.m. CT. Schedule will be determined upon hire.

Work Type: Full Time: 100%

It is anticipated this position will be remote and requires work be performed at an offsite, non-campus work location.

Appointment Type, Duration: Ongoing/Renewable


Minimum $19.23 HOURLY

Depending On Qualifications

Additional Information:

What is WIDA? For nearly 20 years, WIDA has provided a trusted, comprehensive approach to supporting, teaching, and assessing multilingual learners. We are an educational services organization that advances language development and academic achievement for multilingual children in early childhood and grades K-12. In short, we provide educators around the world with high-quality language standards, assessments, professional learning, and research. We are proud to be a part of the Wisconsin Center for Education Research (WCER) within UW-Madison's nationally ranked School of Education.

Visit https://wida.wisc.edu/about/careers and watch our Introduction to WIDA video to see why WIDA is an incredible place to work!

The Wisconsin Center for Education Research (WCER), established in 1964, is one of the first, most productive, and largest university-based education research and development centers in the world. WCER's researchers and staff work to make teaching and learning as effective as possible for all ages and all people. WCER's mission is to improve educational outcomes for diverse student populations, impact education practice positively and foster collaborations among academic disciplines and practitioners. To this end, our center helps scholars and practitioners develop, submit, conduct, and share grant-funded education research.

WCER's Commitment to Diversity, Equity & Inclusion:

Diversity is a source of strength, creativity, and innovation for UW-Madison and The Wisconsin Center for Education Research (WCER). Individual differences and group diversity inspire creative and equitable outcomes. WCER actively affirms values and seeks to increase diversity in our everyday interactions, practices, and policies.

For more information and news about our center, please go to https://wcer.wisc.edu/.

How to Apply:

Our center is conscious of inequities in the field of education and how these disproportionately harm the most marginalized members of our society- including BIPOC (Black, Indigenous, and other People of Color) individuals, people from poor and working-class backgrounds, people with disabilities, women, and LGBTQ people. We firmly believe that these communities must be centered in the work we do. Hence, we strongly encourage applications from people with these identities or members of other marginalized groups.

Please click on the "Apply Now" button to start the application process. As part of the application process, you will be required to submit:

A cover letter describing how your experience and qualifications meet the requirements of this position.

A current resume or CV.

A list of at least three professional references, including contact information.

A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment.

Contact: Kelly Krahenbuhl


Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title: HR Coordinator(HR045)


Employment Class: University Staff-Ongoing

Job Number: 286067-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Location: United States (remote)

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School of Education, University of Wisconsin-Madison

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